ElectroSign

October 2025 Completed 29 Views

Project Overview

ElectroSign

Vision: To digitize business operations in Afghanistan and beyond by providing secure, reliable, and legally recognized digital signature solutions.

Mission: To replace cumbersome paper based signing processes with a streamlined, secure, and efficient digital platform that saves time, reduces costs, and enhances document integrity.

ElectroSign: Full Workflow & System Details

1. What is ElectroSign?

ElectroSign is a robust, web based digital signature solution built on the .NET framework. It allows individuals and organizations to sign documents digitally in a legally binding manner, completely eliminating the need for physical printing, signing, scanning, and couriering.

2. Key Features

Legally Compliant Signatures: Produces digital signatures that adhere to international standards and local regulatory requirements.

Multilayer Authentication: Users can sign in using email OTP, SMS code, or a secure PIN.

Audit Trail: Automatically generates a complete, tamperproof record of the signing process, including IP addresses, timestamps, and each action taken by all parties.

Template Library: Save and reuse frequently signed document templates (e.g., employment contracts, NDAs, service agreements).

Role Based Signing Order: Define a specific sequence for multiple signatories (e.g., Employee > Manager > HR Director).

Reminders & Notifications: Automated email and SMS reminders to keep the signing process on track.

Secure Cloud Storage: All signed documents are encrypted and stored securely for easy future access and download.

End-to-end Workflow: From Document to Fully Executed Contract

The following flowchart illustrates the complete, seamless signing process:

Step-by-step Breakdown:

Step 1: Document Preparation (Sender)

Action: The sender logs into the ElectroSign portal and uploads a PDF, Word, or other common document format.

Action: The sender drags and drops signature fields, date fields, and initial fields onto the document for all required parties.

Action: The sender enters the email addresses and/or phone numbers of the signers and sets the signing order (if sequential is required).

Step 2: Send for Signature (System)

Action: ElectroSign automatically sends a personalized email and/or SMS to the first signer in the sequence. The message contains a secure, unique link to the document.

Step 3: Signer Authentication (Signer)

Action: The signer clicks the link, which opens the document in the ElectroSign signing portal.

Action: To verify their identity, the signer must complete an authentication step. This could be:

Entering a Onetime Password (OTP) sent to their email.

Entering a code sent via SMS to their mobile phone.

Entering a reagreed PIN.

Step 4: Review & Sign (Signer)

Action: The signer reviews the document. They are guided to the designated signature fields.

Action: The signer applies their signature by:

Typing their name and choosing a font style.

Drawing their signature with a mouse or finger.

Uploading an image of their signature.

Action: Once satisfied, the signer clicks "Sign" or "Confirm."

Step 5: Completion & Storage (System)

Action: ElectroSign cryptographically seals the document, applies a final timestamp, and generates a comprehensive Certificate of Completion and Audit Trail.

Action: The system automatically notifies all other parties (including the original sender) that the document has been fully executed and is ready for download.

Action: The final, signed PDF (with the audit trail attached) is securely stored in the encrypted cloud database of all parties involved.

Technical Architecture & Security

Platform: ASP.NET MVC, Entity Framework

Database: MS SQL Server with Transparent Data Encryption (TDE)

Security:

Encryption at Rest & in Transit: All documents are encrypted using AES256.

Tamper Evident Sealing: Any alteration to the final signed document invalidates the signature.

Compliance: Designed to meet the requirements of eiders, ESIGN, and other global digital signature laws.

Target Clients

Banking & Finance: Loan applications, account openings, internal approvals.

Human Resources: Employment contracts, policy agreements, onboarding documents.

Government Agencies: Public forms, internal approvals, procurement documents.